We all know how important it is to communicate clearly, especially when the situation calls for formality. Whether you’re drafting an email for work or addressing a formal notice, knowing the right words can make all the difference. The phrase “I would like to inform you that” is one of those formal expressions that can elevate your communication and ensure that you come across as professional and polite. In this article, we’ll dive deep into this phrase, explore alternatives, and show you how to use it effectively in different situations.
What is “I Would Like to Inform You That”?
At its core, “I would like to inform you that” is a polite and formal way of communicating information to someone. It’s commonly used in both written and spoken communication, especially when you need to convey important details. This phrase isn’t just for emails or professional settings— it’s an expression that can help you maintain clarity and professionalism, whether you’re writing a formal letter, sending a business email, or even speaking in a business meeting.
Purpose:
It’s all about formality and tone. This phrase serves to show respect and ensures that the receiver understands that the information being shared is of significance. It signals that the message is being delivered in a well-considered, thoughtful manner. As a non-native English speaker or a beginner, understanding when and how to use this phrase can be a game changer in your communication skills.
Why Use “I Would Like to Inform You That”?
So, why is this phrase such a staple in professional communication? It’s not just about conveying information— it’s about how you convey it.
- Importance in Professional, Academic, and Formal Communication
In a business context, an academic setting, or even formal day-to-day situations, showing respect and professionalism is crucial. Using “I would like to inform you that” creates a formal, respectful tone, which is often expected in these environments. - Helps Convey Information Politely and Clearly
This phrase helps soften the delivery of what might otherwise be a blunt statement. Think of it like a polite cushion, easing the delivery of important news or updates. Whether you’re letting a colleague know about a meeting update or informing a client about a new policy, this phrase ensures your message comes across as both clear and courteous. - The Impact of Tone
Tone matters a lot in communication. This phrase adds a layer of respect and formality. It makes sure you aren’t perceived as too direct or too casual. By using this expression, you signal that you understand the importance of maintaining a level of decorum in your conversations, whether they’re face-to-face or over email.
When to Use “I Would Like to Inform You That”
Knowing when to use this phrase can save you from sounding overly formal or out of place. Here are some situations where this phrase is not just appropriate, but necessary.
- Professional Emails
If you’re writing to a colleague, client, or superior, this phrase can work wonders. For instance, if you’re sending an email to inform someone about a project update, you might write, “I would like to inform you that the project deadline has been moved to next week.” - Business Meetings
Whether in person or over a virtual meeting, this phrase can help frame important points. “I would like to inform you that our company has launched a new initiative,” is a great example of how this phrase can be used to effectively share information in a meeting. - Academic Communication
This phrase also finds its place in the academic world. If you’re writing a formal letter to a professor or sending a research update, you can use it to present key points: “I would like to inform you that I’ve completed my research proposal and am ready for feedback.”
This first part set the foundation for understanding the phrase “I would like to inform you that” and how it functions within formal communication. Once you’re comfortable with using this phrase, it’s time to explore alternatives that can suit a variety of situations.
Better Alternatives to “I Would Like to Inform You That”
Now that we’ve covered the basics of the phrase “I would like to inform you that,” let’s explore some alternatives. These options can add variety to your formal communication and help you avoid repetitive language while still maintaining a professional tone. Each alternative has its own nuance and best-use scenario, so understanding these options will allow you to sound more polished and adaptable in different situations.
1. “I Would Like to Notify You That”
Meaning:
The word “notify” emphasizes the act of informing someone, often in an official or formal manner. It has a sense of urgency but still remains polite.
Definition:
To notify someone is to formally inform them of something important or urgent.
Detailed Explanation:
“I would like to notify you that” is slightly more formal than “inform” and is often used when the message at hand requires immediate attention. It’s a great choice for conveying important updates in both professional and academic settings.
Scenario Example:
“Dear Team, I would like to notify you that the meeting scheduled for tomorrow has been postponed.”
Best Use:
This is best used when you need to provide time-sensitive or important information.
Tone:
Formal, urgent but polite.
2. “Please Be Informed That”
Meaning:
A direct, yet courteous, way of presenting information.
Definition:
This expression is often used to indicate that the listener/reader needs to be aware of something important.
Detailed Explanation:
This phrase can come off as slightly stiff, but it’s widely accepted in official correspondence, especially when you’re informing someone of policies, procedures, or updates that are not time-sensitive.
Scenario Example:
“Please be informed that your request has been processed, and you will receive a confirmation email shortly.”
Best Use:
Useful for general updates and notifications that do not require an immediate response.
Tone:
Polite and formal.
3. “I Wish to Inform You That”
Meaning:
This phrase sounds a bit more personal and less mechanical than “I would like to inform you.”
Definition:
“I wish to inform you” suggests a slight degree of intent or desire to share something with the recipient, making it a more polite and considerate way of delivering news.
Detailed Explanation:
This alternative expresses a slightly warmer, more engaging tone. It’s appropriate for situations where you want to add a bit of human touch to your communication, but still maintain professionalism.
Scenario Example:
“I wish to inform you that the deadline for submission has been extended by two weeks.”
Best Use:
Ideal for situations where the message is important but requires a softer touch.
Tone:
Polite, formal, and somewhat personal.
4. “I Would Like to Bring to Your Attention That”
Meaning:
This phrase is useful when you want to emphasize the importance of what you’re about to share.
Definition:
Used to make someone aware of something noteworthy that they may not be aware of yet.
Detailed Explanation:
This alternative is slightly more forceful in its intention to make the listener pay attention. It can be helpful in situations where you want to make sure the recipient knows they need to take notice of something.
Scenario Example:
“I would like to bring to your attention that the annual performance review will be held next Monday.”
Best Use:
Best when you want to highlight the importance of the information.
Tone:
Professional with an emphasis on alerting someone.
5. “I Want to Inform You That”
Meaning:
More casual than other alternatives, but still formal enough for professional communication.
Definition:
This expression simply conveys your intent to share something with the recipient.
Detailed Explanation:
This is a straightforward option, and though it’s less formal than some alternatives, it still maintains a sense of professionalism. It’s best used when you want to inform someone without sounding too stiff.
Scenario Example:
“I want to inform you that the deadline has been moved to Friday.”
Best Use:
This works in situations where the news is important, but a softer, less rigid tone is more appropriate.
Tone:
Casual, yet professional.
6. “Allow Me to Inform You That”
Meaning:
This phrase is especially polite, as it suggests you are offering the information to the person rather than just delivering it.
Definition:
It’s a respectful way of saying that you have something to share and are offering it for their consideration.
Detailed Explanation:
This version is particularly formal and is often used when speaking to someone of higher authority or when addressing a large group of people. It shows humility and courtesy.
Scenario Example:
“Allow me to inform you that your application has been successfully processed.”
Best Use:
Most appropriate for highly formal settings or when you need to show extra respect.
Tone:
Respectful, formal, and polite.
7. “Please Note That”
Meaning:
A softer, more informal way of informing someone, often used in day-to-day business communication.
Definition:
This is often used when you want to ensure that someone is aware of something, without sounding overly formal.
Detailed Explanation:
“Please note that” is a bit more conversational, yet it’s still considered formal. It’s especially common in bullet points, reminders, or notices.
Scenario Example:
“Please note that the office will be closed for the holidays.”
Best Use:
Best for less formal, yet still professional, communication.
Tone:
Casual, but still polite.
8. “I Would Like to Make You Aware That”
Meaning:
A direct way to communicate that you want someone to understand or acknowledge something.
Definition:
This expression is about making sure that someone knows about a specific issue or point.
Detailed Explanation:
This phrase is a little less common than others, but it still fits well in formal communication. It carries a subtle urgency while remaining respectful.
Scenario Example:
“I would like to make you aware that our office hours have changed.”
Best Use:
When you want to ensure someone is fully aware of something.
Tone:
Polite, slightly formal, and informative.
9. “Just to Inform You That”
Meaning:
A more casual and concise way of informing someone.
Definition:
Used in informal communication, this expression is often used when conveying simple updates.
Detailed Explanation:
While not as formal as “I would like to inform you that,” this expression is suitable for workplace updates or other less formal scenarios. It’s short, sweet, and gets the point across without too much formality.
Scenario Example:
“Just to inform you that the meeting has been rescheduled to Thursday.”
Best Use:
Best in situations where the tone is professional but doesn’t require extreme formality.
Tone:
Casual and concise.
10. “Please Be Advised That”
Meaning:
A formal, often authoritative way to inform someone about something important.
Definition:
This is typically used in notices, formal letters, or emails when the subject matter is critical or needs to be acknowledged by the reader.
Detailed Explanation:
This alternative is used to convey urgency and seriousness. It is often used in legal, administrative, or corporate settings.
Scenario Example:
“Please be advised that all employee vacations are currently suspended due to company policy changes.”
Best Use:
Ideal when delivering crucial, time-sensitive, or policy-related information.
Tone:
Formal, authoritative, and polite.
11. “I Would Like to Update You on the Fact That”
Meaning:
Used when you want to share new or updated information with someone.
Definition:
This phrase signals that the information you’re about to share is an update or modification to something previously discussed.
Detailed Explanation:
“I would like to update you on the fact that” is often used when you’re communicating progress, changes, or developments. It’s perfect for business contexts where changes occur frequently, and you need to keep others informed.
Scenario Example:
“I would like to update you on the fact that our project timeline has been extended by two weeks.”
Best Use:
This works well when you need to provide updates on a project, initiative, or ongoing task.
Tone:
Professional, straightforward, and clear.
12. “I Want to Bring It to Your Attention That”
Meaning:
A direct and slightly stronger way to highlight something important.
Definition:
This phrase emphasizes that you are making someone aware of something they may not have known about before.
Detailed Explanation:
“I want to bring it to your attention” is often used when something needs to be emphasized or is important enough to warrant attention. It’s direct, but still polite.
Scenario Example:
“I want to bring it to your attention that the deadline for your submission is approaching quickly.”
Best Use:
Useful when you need to draw attention to something that’s of immediate importance.
Tone:
Direct, assertive, but still polite.
13. “It Is My Intention to Inform You That”
Meaning:
A formal, somewhat softer way to express your intent to share information.
Definition:
This phrase suggests that you’re about to share important information and that it is your intention to do so, implying careful thought behind the communication.
Detailed Explanation:
This phrase is used when you want to show that you are delivering information purposefully. It’s commonly used in formal letters, especially when addressing sensitive or official matters.
Scenario Example:
“It is my intention to inform you that the meeting will be rescheduled for next month.”
Best Use:
Ideal when the information you’re sharing is official or requires a respectful tone.
Tone:
Formal and thoughtful.
14. “I Would Like to Communicate That”
Meaning:
A straightforward, neutral way to convey information.
Definition:
This phrase is used when you wish to directly communicate something to the listener, without excess formality or emotion.
Detailed Explanation:
“I would like to communicate that” is a professional yet simple way to share information. It works well when you’re addressing an audience or communicating in official contexts without sounding overly formal.
Scenario Example:
“I would like to communicate that the new policy will go into effect starting Monday.”
Best Use:
Great for formal communications, especially in announcements or public-facing messages.
Tone:
Neutral, professional, and clear.
15. “I Wish to Let You Know That”
Meaning:
A polite and soft way to share information.
Definition:
“I wish to let you know” adds a slightly personal touch to the message, making it sound more friendly and approachable.
Detailed Explanation:
This phrase is a warmer, less formal alternative to “I would like to inform you that.” It’s often used when you want to convey the information in a way that feels more conversational.
Scenario Example:
“I wish to let you know that the product you ordered will arrive by the end of the week.”
Best Use:
Ideal for customer service or when you want to convey important information in a friendly yet respectful tone.
Tone:
Polite, warm, and conversational.
16. “Please Take Note That”
Meaning:
A polite way to highlight important information.
Definition:
This is a straightforward, polite way to make someone aware of something significant.
Detailed Explanation:
This alternative is often used in written notices or reminders. It’s short and clear, making it perfect for situations where you want to make sure that something is acknowledged or remembered.
Scenario Example:
“Please take note that the office will be closed for maintenance on Friday.”
Best Use:
Great for reminders, policies, or announcements that don’t require immediate action but should be noted.
Tone:
Polite, neutral.
17. “I Would Like to Share With You That”
Meaning:
A slightly more informal way of offering information.
Definition:
This phrase indicates that you’re sharing news or updates with someone, usually in a way that feels more collaborative.
Detailed Explanation:
“I would like to share with you” is often used in situations where you want to make the information feel more engaging. It can be used to provide updates or announcements in a slightly less formal manner than “inform.”
Scenario Example:
“I would like to share with you that we’re launching a new feature next week.”
Best Use:
Best for a team or group setting where you want to share news or updates in a more relaxed tone.
Tone:
Friendly, professional, and approachable.
18. “I Feel It Is Important to Inform You That”
Meaning:
Used to emphasize the significance of the information being shared.
Definition:
This phrase conveys that the information is particularly noteworthy and that you believe it’s essential for the recipient to know.
Detailed Explanation:
“I feel it is important” adds a personal touch and suggests that the information has significance. It’s a good way to gently emphasize the importance of your message.
Scenario Example:
“I feel it is important to inform you that we’ve received a lot of feedback about this issue.”
Best Use:
Perfect when you need to highlight the importance of the information you’re conveying.
Tone:
Polite, sincere, and slightly formal.
19. “I Would Like to Alert You to the Fact That”
Meaning:
A strong way of highlighting something that requires attention.
Definition:
This phrase is used when you want to draw someone’s attention to something important or urgent.
Detailed Explanation:
“I would like to alert you” is a more urgent way of informing someone. It implies that the information you’re sharing is critical and may require action.
Scenario Example:
“I would like to alert you to the fact that the system will undergo maintenance this evening.”
Best Use:
Best used in scenarios where the recipient needs to take immediate notice of something critical.
Tone:
Urgent, formal, and alerting.
20. “It Is My Pleasure to Inform You That”
Meaning:
A more enthusiastic, positive way of conveying information.
Definition:
This is a very polite and formal way of expressing that you’re happy to share good news.
Detailed Explanation:
When the information is positive or good news, this phrase is perfect. It conveys a sense of pleasure in sharing the news and maintains a formal tone.
Scenario Example:
“It is my pleasure to inform you that you have been selected for the job position.”
Best Use:
Ideal for delivering good news, especially in professional and formal contexts.
Tone:
Formal, positive, and respectful.
21. “I Would Like to Keep You Informed That”
Meaning:
A phrase used to convey ongoing information.
Definition:
This phrase is used when you want to update someone or keep them in the loop about something over time.
Detailed Explanation:
This is often used when information is continuously changing or when you want to ensure someone remains aware of ongoing updates.
Scenario Example:
“I would like to keep you informed that we’re still working on resolving the issue.”
Best Use:
Great for updating someone about progress or keeping them in the loop.
Tone:
Polite, formal, and proactive.
22. “Just to Inform You That”
Meaning:
A more casual, straightforward way of conveying information.
Definition:
A simple way to share news or updates without too much formality.
Detailed Explanation:
This is often used when you need to communicate something that isn’t necessarily urgent but still worth mentioning.
Scenario Example:
“Just to inform you that we’ve received your email and are working on it.”
Best Use:
Ideal for casual updates or reminders in a professional setting.
Tone:
Casual, concise, and polite.
23. “I Would Like to Advise You That”
Meaning:
Used when offering guidance or important advice.
Definition:
This phrase is often used to offer recommendations or instructions, rather than just informing.
Detailed Explanation:
It carries a bit more weight than merely informing someone. You’re not just sharing news but offering guidance on a particular issue.
Scenario Example:
“I would like to advise you that the new regulations will take effect next month.”
Best Use:
Great for offering advice or recommendations in formal communications.
Tone:
Formal, authoritative, and instructive.
24. “I Need to Inform You That”
Meaning:
A direct, no-nonsense way of conveying necessary information.
Definition:
Used when you absolutely need someone to know something.
Detailed Explanation:
This is a straightforward way of delivering important information. It carries a sense of urgency and importance.
Scenario Example:
“I need to inform you that the payment deadline has been extended.”
Best Use:
When the information is important and should be communicated without any unnecessary fluff.
Tone:
Direct, formal, and urgent.
25. “Please Be Advised That”
Meaning:
A formal way to notify someone of important information.
Definition:
A slightly formal and official way of letting someone know about something important.
Detailed Explanation:
This is a common phrase in official communications, especially when there’s a need to communicate policies, warnings, or important updates.
Scenario Example:
“Please be advised that the office will be closed for the national holiday.”
Best Use:
For formal notices or when communicating important, time-sensitive information.
Tone:
Formal, authoritative, and polite.
How to Use “I Would Like to Inform You That” in Sentences
Now that we’ve covered a wide array of alternatives to “I would like to inform you that,” let’s dive into how you can actually use this phrase (and its alternatives) in practical, everyday sentences. Understanding how to apply these phrases correctly in various situations will enhance your communication skills, both in writing and speaking.
1. Email Examples
Emails are one of the most common forms of formal communication in both the business and academic world. Here are a few examples of how to use the phrase “I would like to inform you that” in an email:
Example 1: Professional Email (Project Update)
Subject: Project Deadline Update
“Dear [Recipient’s Name],
I would like to inform you that the deadline for the XYZ project has been extended to next Monday. Please let me know if you require any further details.
Best regards,
[Your Name]”
Explanation: This email uses the phrase to deliver a project-related update in a clear, concise manner. It’s polite and provides essential information.
Example 2: Academic Email (Assignment Submission)
Subject: Assignment Submission Confirmation
“Dear Professor [Name],
I would like to inform you that I have completed the assignment on [Subject] and submitted it via the portal. Please let me know if you have any questions or need additional information.
Sincerely,
[Your Name]”
Explanation: Here, the phrase serves to notify the professor of an action taken (assignment submission) while keeping the tone polite and professional.
2. Verbal Communication Examples
While the phrase “I would like to inform you that” is often used in written form, it can also be useful in formal spoken communication, such as business meetings or presentations.
Example 1: Business Meeting (Policy Update)
“I would like to inform you that the company is introducing new policies regarding remote work. These changes will take effect next month, and I will provide more details shortly.”
Explanation: In this verbal communication example, the phrase is used to introduce an important update during a business meeting, ensuring the message is clear and respectful.
Example 2: Client Communication (Service Change)
“I would like to inform you that there will be a minor change in our service hours starting next week. We’ll be open from 10 AM to 6 PM instead of 9 AM to 5 PM.”
Explanation: Here, the phrase effectively conveys a change in service hours to the client in a professional and respectful manner.
3. Formal Notices or Announcements
In formal settings, such as corporate communications, public announcements, or official notifications, the phrase “I would like to inform you that” is essential for maintaining professionalism.
Example 1: Official Notice (Event Announcement)
“Dear Team,
I would like to inform you that the annual company-wide conference will be held on [Date]. Please mark your calendars and stay tuned for further details.”
Explanation: This formal notice communicates an important event to a group in a respectful, clear manner, using the phrase to convey the information effectively.
Example 2: Company Policy (Operational Changes)
“Please be informed that, effective immediately, all employees are required to wear identification badges while on the premises. This is to ensure security and streamline operations.”
Explanation: This formal notice uses the phrase to inform employees of a new policy, maintaining clarity and professionalism.
4. Public Announcements or Customer Notifications
Public announcements or customer-facing communications often use formal language to ensure clarity and convey respect. The phrase “I would like to inform you that” is particularly useful in these contexts.
Example 1: Customer Notification (Shipping Delay)
“We would like to inform you that due to unforeseen circumstances, your order will be delayed by two business days. We apologize for any inconvenience this may cause.”
Explanation: This customer notification uses the phrase to inform customers of a delay while maintaining a professional, courteous tone.
Example 2: Restaurant Announcement (Temporary Closure)
“We would like to inform you that our restaurant will be closed for maintenance on [Date]. We appreciate your understanding and look forward to serving you soon.”
Explanation: This announcement is a polite and formal way of notifying customers of the closure, ensuring that the message is clear and respectful.
5. Informal Settings
While “I would like to inform you that” is primarily formal, it can still be used in slightly more casual settings, especially when conveying important but straightforward information.
Example 1: Casual Workplace Communication (Team Update)
“I would like to inform you that the meeting for tomorrow has been rescheduled to Thursday at 3 PM.”
Explanation: This example uses the phrase in a casual office setting, where the message is still important, but the tone is less rigid.
Example 2: Group Chat (Reminder or Notification)
“Just to inform you that the team outing has been moved to this Saturday. Hope to see everyone there!”
Explanation: While still polite, this example uses a slightly more informal version of the phrase in a group chat context.
Common Mistakes with “I Would Like to Inform You That”
While this phrase is highly useful, there are a few common mistakes learners make when using it. Here are a few to keep an eye out for:
1. Incorrect Structure
One of the biggest mistakes is misplacing words or using an awkward structure. For instance:
- Incorrect: “Inform I would like you that I’m resigning.”
- Correct: “I would like to inform you that I’m resigning.”
Ensure the correct word order to maintain clarity and professionalism.
2. Overuse in Informal Contexts
This phrase is formal by nature. Overusing it in casual situations can make you sound robotic or overly stiff.
- Incorrect: “I would like to inform you that the weather is nice today.”
- Correct: “Just letting you know, the weather’s great today!”
Stick to more natural language for everyday conversations.
3. Misunderstanding Politeness Levels
In some cultures, using formal phrases like “I would like to inform you that” can be seen as too distant or impersonal. Be mindful of your audience and adjust your tone accordingly.
Benefits of Using “I Would Like to Inform You That”
Understanding when and why to use this phrase can make a significant difference in your communication. Here are the key benefits:
1. Enhances Clarity
Using this formal phrase helps you convey information in a clear and straightforward manner. It reduces the chance of miscommunication.
2. Shows Professionalism
In formal settings, this phrase helps you maintain a professional image. It communicates that you understand the importance of respectful communication.
3. Makes Communication More Polite and Formal
Using “I would like to inform you that” in the right context shows that you care about the tone and delivery of your message. It makes your communication sound more courteous and respectful.
How to Improve Your Formal English Communication
Becoming proficient in formal communication is an essential skill. Here are a few tips to improve your ability to use phrases like “I would like to inform you that” effectively:
- Study Formal Email Templates
Look for examples of formal emails or letters, and learn the structure and tone used in professional correspondence. - Practice Using Similar Phrases
Once you’ve mastered “I would like to inform you that,” practice using its alternatives to diversify your communication. - Focus on Context and Audience
Adjust your tone depending on your audience. What works in a business email may not be suitable for a casual conversation.
Conclusion
Mastering formal phrases like “I would like to inform you that” can elevate your communication skills and open doors for clearer, more professional exchanges. Whether you’re sending an email, speaking in a meeting, or making public announcements, using this phrase correctly ensures that your message is delivered with clarity and respect.
Remember, the key is practice—use these phrases in different settings, and soon enough, they’ll feel like second nature. So go ahead, start practicing, and communicate like a pro!
