This Is to Inform You: 30 Better Alternatives for Professional and Everyday Use

If you want a better way to say “This Is to Inform You,” you’re probably writing an email, message, notice, or update and realizing the phrase sounds a little stiff. And yeah, it often does. It works, but it can feel cold, overly formal, or like it escaped from a dusty office memo.

This article helps you find better, more natural, more professional, and more human alternatives to “This Is to Inform You” depending on the situation. Some options fit business emails. Some sound warmer. Some simply sound like a normal person wrote them, which, frankly, helps.

Some better ways to say “This Is to Inform You”

I wanted to let you know
I’d like to let you know
Just letting you know
Please note
For your information
I’m writing to let you know
I’m reaching out to let you know
I wanted to update you
I’m contacting you to let you know
I’d like to update you
This is a quick heads-up
I thought you should know
I wanted to make you aware
We’d like to let you know
Kindly note
I’m happy to let you know
I regret to inform you
I’m sorry to let you know
I want to share
I’d like to share
Here’s an update
As a reminder
I’m writing to inform you
We want to inform you
I want to keep you posted
I’m following up to let you know
I wanted to pass along
I’m pleased to let you know
Please be aware
Just a quick update

If you want the safest options for most situations, start with “I wanted to let you know,” “Please note,” and “Here’s an update.” They sound clear, natural, and professional without trying too hard.

“This Is to Inform You”

Here are 30 useful alternatives to “This Is to Inform You” with tone guidance and example sentences.

1. I wanted to let you know

Meaning: A polite and natural way to share information.
Explanation: This phrase sounds professional without sounding rigid. It works well when you want to sound considerate and clear.
Best Use: Workplace emails, updates, and professional messages.
Tone: Professional, warm
Example: I wanted to let you know that the meeting has moved to Thursday.

2. I’d like to let you know

Meaning: A slightly more polished way to share information.
Explanation: This version feels a bit more formal than “I wanted to let you know,” but it still sounds natural.
Best Use: Client emails, official notes, and courteous messages.
Tone: Polite, professional
Example: I’d like to let you know that your application has been approved.

3. Just letting you know

Meaning: A casual way to pass along information.
Explanation: Use this when the message feels low-pressure and straightforward. It sounds modern and relaxed.
Best Use: Team chats, texts, and informal email.
Tone: Casual, direct
Example: Just letting you know that I sent the document this morning.

4. Please note

Meaning: A direct phrase that highlights important information.
Explanation: This works best when you want the reader to pay attention to a key detail or instruction.
Best Use: Announcements, reminders, and formal communication.
Tone: Formal, professional
Example: Please note that the office will close at 2 p.m. on Friday.

5. For your information

Meaning: A phrase that shares information without asking for action.
Explanation: This keeps the recipient informed without sounding overly personal. It works best when the update serves as reference.
Best Use: Status emails, copied messages, and admin updates.
Tone: Neutral, professional
Example: For your information, the supplier confirmed the delivery date.

6. I’m writing to let you know

Meaning: A clear phrase that explains why you’re sending the message.
Explanation: This sounds more formal than casual conversation, but it still reads smoothly.
Best Use: Business emails and formal notices.
Tone: Professional, clear
Example: I’m writing to let you know that your request is now complete.

7. I’m reaching out to let you know

Meaning: A friendly way to introduce an update.
Explanation: This phrase adds a more personal, service-oriented feel. It fits messages where relationship matters.
Best Use: Customer service, client communication, and outreach.
Tone: Professional, approachable
Example: I’m reaching out to let you know that your order will arrive tomorrow.

8. I wanted to update you

Meaning: A phrase that signals progress or new information.
Explanation: Use this when the reader already expects news from you or when the situation continues from an earlier conversation.
Best Use: Project updates, follow-ups, and ongoing discussions.
Tone: Helpful, professional
Example: I wanted to update you on the timeline for the website launch.

9. I’m contacting you to let you know

Meaning: A formal way to explain the purpose of the message.
Explanation: This sounds businesslike and clear. It works better in official communication than in casual conversation.
Best Use: Administrative emails, support notices, and formal messages.
Tone: Formal, professional
Example: I’m contacting you to let you know that we received your payment.

10. I’d like to update you

Meaning: A polished way to introduce new information.
Explanation: This sounds slightly more refined than “I wanted to update you.” It works well when you want a neat, professional tone.
Best Use: Client-facing communication and formal updates.
Tone: Professional, polished
Example: I’d like to update you on the current status of your request.

11. This is a quick heads-up

Meaning: A short warning or early notice.
Explanation: Use this when you want to prepare someone for something before it happens. It sounds practical and human.
Best Use: Team messages, schedule changes, and deadline reminders.
Tone: Casual, helpful
Example: This is a quick heads-up that the system will go offline tonight.

12. I thought you should know

Meaning: A personal way to share relevant information.
Explanation: This phrase feels more thoughtful than corporate. It works well when the information matters to the person.
Best Use: Personal messages, sensitive updates, and supportive communication.
Tone: Warm, thoughtful
Example: I thought you should know that the client loved your presentation.

13. I wanted to make you aware

Meaning: A phrase that draws attention to something important.
Explanation: Use this when the information could affect someone’s decision, schedule, or next step.
Best Use: Policy changes, risks, or important updates.
Tone: Professional, direct
Example: I wanted to make you aware of a change in the submission deadline.

14. We’d like to let you know

Meaning: A team-based version of “I’d like to let you know.”
Explanation: This works well when you speak on behalf of a department, business, or organization.
Best Use: Company announcements and service emails.
Tone: Professional, polite
Example: We’d like to let you know that your refund has been processed.

15. Kindly note

Meaning: A formal request for the reader’s attention.
Explanation: This sounds courteous, but it can feel old-fashioned in very casual settings. Use it when you want a polished tone.
Best Use: Formal business writing and official instructions.
Tone: Formal, courteous
Example: Kindly note that we require all documents by Monday.

16. I’m happy to let you know

Meaning: A phrase used to share good news.
Explanation: This adds warmth and positivity. Use it only when the message actually contains good news.
Best Use: Approvals, offers, acceptances, and positive updates.
Tone: Warm, upbeat
Example: I’m happy to let you know that we approved your proposal.

17. I regret to inform you

Meaning: A formal phrase used for bad news.
Explanation: This sounds serious and traditional. It works when the situation calls for respectful distance, not warmth.
Best Use: Rejections, policy decisions, and formal negative notices.
Tone: Formal, serious
Example: I regret to inform you that we cannot move forward with your application.

18. I’m sorry to let you know

Meaning: A softer way to deliver disappointing news.
Explanation: This sounds more human than “I regret to inform you.” Use it when empathy matters.
Best Use: Service issues, difficult updates, and personal disappointments.
Tone: Empathetic, professional
Example: I’m sorry to let you know that the event has been canceled.

19. I want to share

Meaning: A direct phrase that introduces information.
Explanation: This feels open and simple. It works when you want a natural tone without sounding overly formal.
Best Use: Everyday emails, collaborative work, and friendly updates.
Tone: Natural, direct
Example: I want to share a few updates before tomorrow’s meeting.

20. I’d like to share

Meaning: A more polished version of “I want to share.”
Explanation: This sounds a little more courteous and measured. It works well in professional settings.
Best Use: Presentations, client emails, and formal updates.
Tone: Professional, thoughtful
Example: I’d like to share the latest numbers with the team.

21. Here’s an update

Meaning: A concise way to introduce new information.
Explanation: This cuts straight to the point. It sounds modern and works in almost any context.
Best Use: Email, chat, and project communication.
Tone: Clear, neutral
Example: Here’s an update on the hiring timeline.

22. As a reminder

Meaning: A phrase that repeats important information.
Explanation: Use this when the recipient already knows the information but may need a nudge. It works best for deadlines and expectations.
Best Use: Follow-ups, reminders, and process communication.
Tone: Professional, direct
Example: As a reminder, the final report is due by 5 p.m. today.

23. I’m writing to inform you

Meaning: A formal statement of purpose.
Explanation: This stays close to the original phrase but sounds cleaner and more standard. It still feels formal, though.
Best Use: Official notices and business communication.
Tone: Formal, professional
Example: I’m writing to inform you that the policy will take effect next month.

24. We want to inform you

Meaning: A company or group statement that shares information.
Explanation: This works when the message comes from a team or organization. It sounds official without sounding too stiff.
Best Use: Company emails, customer notices, and announcements.
Tone: Professional, neutral
Example: We want to inform you that our support hours have changed.

25. I want to keep you posted

Meaning: A phrase that promises continued updates.
Explanation: This works best when more information will follow. It sounds conversational and helpful.
Best Use: Ongoing situations and informal professional communication.
Tone: Casual, supportive
Example: I want to keep you posted as soon as I hear back from the vendor.

26. I’m following up to let you know

Meaning: A phrase that connects the message to an earlier conversation.
Explanation: Use this when you continue a thread or answer a previous question. It adds context right away.
Best Use: Follow-up emails and ongoing discussions.
Tone: Professional, clear
Example: I’m following up to let you know that the revised contract is ready.

27. I wanted to pass along

Meaning: A friendly way to share received information.
Explanation: This works well when you relay news from someone else. It sounds casual but still useful.
Best Use: Team communication and internal updates.
Tone: Casual, professional
Example: I wanted to pass along the client’s feedback from this morning.

28. I’m pleased to let you know

Meaning: A formal phrase for sharing good news.
Explanation: This sounds more polished than “I’m happy to let you know.” Use it when you want a professional tone with positive energy.
Best Use: Offers, approvals, and official good news.
Tone: Formal, positive
Example: I’m pleased to let you know that you’ve been selected for the role.

29. Please be aware

Meaning: A phrase that signals caution or attention.
Explanation: This often introduces a warning, change, or important detail. It can sound a bit stern, so use it carefully.
Best Use: Risk notices, procedures, and formal alerts.
Tone: Direct, formal
Example: Please be aware that the deadline will not change.

30. Just a quick update

Meaning: A casual phrase for sharing new information briefly.
Explanation: This sounds light and natural. It works well when you want the update to feel easy to read.
Best Use: Team messages, project notes, and friendly email.
Tone: Casual, helpful
Example: Just a quick update: the designer finished the homepage mockup.

What “This Is to Inform You” Really Means

“This Is to Inform You” means “I want to tell you something” or “I am notifying you about something.” Simple enough. The problem is tone.

The phrase sounds formal, impersonal, and a little dated in modern English. You still see it in official letters, administrative notices, and very rigid business communication, but most people do not use it in normal conversation or natural email.

That does not make it wrong. It just makes it less flexible. In many cases, it sounds like you care more about sounding official than sounding clear. That vibe rarely helps.

In plain English, people often read “This Is to Inform You” as stiff bureaucracy. Not always. But often enough that you should probably reach for a better option unless you truly need a formal notice tone.

When to Use Each Alternative

Context changes everything. A phrase that sounds great in a formal notice can sound weird in a friendly email. A phrase that feels warm in a text can sound sloppy in client communication. Annoying? Yes. Useful to know? Also yes.

For workplace emails, phrases like “I wanted to let you know,” “Please note,” “I’d like to update you,” and “Here’s an update” usually work best. They sound clear, professional, and human. They also avoid the memo-from-1998 energy that “This Is to Inform You” sometimes brings.

For customer service or client-facing communication, go with options that sound polished but not robotic. “I’m reaching out to let you know,” “We’d like to let you know,” and “I’d like to share” often strike the right balance.

Formal and Professional Alternatives

If you write to clients, coworkers, applicants, or customers, you probably want alternatives that sound polished without sounding stiff. That sweet spot matters more than people admit.

The best formal and professional alternatives to “This Is to Inform You” include “Please note,” “I’m writing to let you know,” “I’d like to let you know,” “I’d like to update you,” and “We’d like to let you know.” These phrases keep your message structured and respectful.

“Please note” works especially well when you need the reader to remember a detail, rule, or deadline. It sounds direct and efficient. It does not waste time, which most readers appreciate.

“I’d like to let you know” and “I’d like to update you” sound smoother when you want a professional but friendly tone. They work well in emails where relationship matters, not just raw information.

“I’m writing to inform you” and “I’m contacting you to let you know” fit more official situations. Use them when you need a firm, formal tone. Just do not overuse them unless your brand voice actually calls for that level of formality.

Casual, Warm, or More Natural Alternatives

Sometimes you do not need a formal notice. Sometimes you just need to tell someone something without sounding like you moonlight as a policy manual.

For more natural communication, use phrases like “Just letting you know,” “Here’s an update,” “I thought you should know,” “Just a quick update,” or “I wanted to pass along.” These options sound more human and less scripted.

“Just letting you know” works well in chat, email, or text when the message feels routine. It sounds easy and conversational. It also avoids unnecessary drama, which we all deserve more of.

“I thought you should know” feels more personal. Use it when the information has emotional weight or when you want to sound thoughtful rather than merely efficient.

“Here’s an update” might be the most versatile option on the list. It feels clean, current, and useful in both casual and professional settings. Honestly, it pulls a lot of weight.

What to Avoid and Why

Some alternatives miss the mark, even when they sound technically correct. The problem usually comes down to tone.

Avoid phrases that sound too stiff, too vague, or too dramatic for the situation. “This Is to Inform You” itself falls into that trap when the message is simple and everyday. So do phrases that sound overly legal unless you actually need legal formality.

Be careful with “I regret to inform you.” It works for serious bad news, but it can feel theatrical or cold in ordinary situations. If you are canceling lunch plans, maybe do not sound like you’re closing a government agency.

Also watch out for phrases like “Please be aware” and “Kindly note.” They can work, but they sometimes sound stern, dated, or distant if the rest of the message sounds casual. Tone mismatch makes writing feel awkward fast.

And then there’s vagueness. A phrase like “For your information” works fine, but it can feel detached if the message really needs warmth, empathy, or directness. The phrase itself is not wrong. It just does not fit every moment.

Final Thoughts

The best alternative to “This Is to Inform You” depends on tone, context, and relationship. If you want something professional and natural, try “I wanted to let you know,” “Please note,” or “Here’s an update.” If you need warmth, go with “I thought you should know” or “I’m happy to let you know.” If you need formality, use “I’m writing to inform you” or “We’d like to let you know.”

The main goal stays simple: say what you need to say in a way that sounds clear, human, and right for the moment. That usually beats sounding “official” for no good reason.